abbaspour@nppd.co.ir inbox

Dear all,

Hope this email finds you all well. Our mission is about one month away and preparation from the plant and IAEA side are on track.

* AIP Review

Please find attached the AIP from the host plant, and note the AIP will remain confidential for the mission.

https://drive.google.com/file/d/0B2Z7fcrWyx4NNmNCS0lBUHIteDA/view?usp=drivesdk

Please send me by 4 November 2017, one or two page summary of your evaluative conclusions stating three to five potential strengths and weaknesses from the review of the AIP, with particular emphasis on your review area. You will be asked to briefly present the summary of the review of your area of the AIP during the team training day on 13 November 2017. This should be an evaluative summary focused on what you have learned from the AIP, these will provide good inputs to your review, please take this into consideration when jointly developing your review schedule with your counterpart (your counterpart's contact is available in the AIP). The event information in the AIP can provide good insight as well.

An examples of review comment is attached for your reference, you may adapt it to your own area with more specifics.

Observers do not need to send me your review comments.

* Review schedule

Regarding review schedule for individual area, the plant is expected to send their proposed schedule next week, please communicate with the plant counterparts based on the information to be provided

Next week. Please note that for most of us, we need to spend at least 50% of our time in the field to conduct observations. Try to schedule more field observations in the first week and the start of second week. Please take this into account when prepare the review schedule jointly with the plant counterparts.

The plant may prepare presentations to explain their works in respective areas, and the plant has been informed to keep the presentation limited to about 30 minutes to allow more dialogues and field time as necessary. Please take this into account when you prepare your review schedule.

Please copy to me about your review schedule.

* Working Note Outline

Attached please also find the working note outline with reference to IAEA safety standards for each area (the two Operation experts will review the Operation area jointly with some division of responsibilities, and we will explain when on site), it includes the key elements need to be covered during your review. Together with the IAEA safety standards (the whole set of Safety Standards can be downloaded from http://ns-files.iaea.org/standards/iaea-safety-standards.doc), it forms the basis for our review, please try to spend time to familiarize yourself with the document before you will be on site. Let me know if you have any questions.

The Working Note outline will provide inputs to prepare your review schedule as well.

* Training Certificate

Please refer to my first welcome email regarding the training certificate in Advance Preparation, and once completed, please send it to Ressy and copy to me, please complete this before 1 November 2017.
"The training material for OSART reviewers contains detailed information about the review process and methodology. In order to start the training module, please double click on the icon "OSART.exe". Please carefully follow this training programme - completing it before the mission enables us to reduce team training at the plant site to one day. There is a test after each module and a final test. After completing the final test successfully you will be able to print a certificate. Please forward your Training Certificate to the IAEA mission secretary. Please note that the period of validity of the Training Certificate is two years".

* Visa

All of you should have received Visa application support letters from the host organization. Please proceed to apply Visa as soon as possible. If you have any difficult or anticipate any delay in getting the Visa, please let the us know as soon as possible. Please inform Ressy once you get your Visa.

Wish you all the best and see you soon.

Fuming JIANG

Best wishes,

Mr. Fuming JIANG | Senior Nuclear Safety Officer |
Operational Safety Section | Division of Nuclear Installation Safety| Department of Nuclear Safety and Security |
International Atomic Energy Agency |Room: B0606| Vienna International Centre, PO Box 100, 1400 Vienna, Austria |
Email: F.JIANG@iaea.org | T: (+43-1) 2600-21428 |

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From: JIANG, Fuming [mailto:F.Jiang@iaea.org]
Sent: Friday, May 19, 2017 11:12 AM
To: david.andrews@brucepower.com; Leann.CURRIE@brucepower.com; Jurgen.Gillis@engie.com; Ron Bailey; liwp@cnnp.com.cn; constantin.sima@cne.ro; ZAHRADKA, Dian; nadezda.bila@cez.cz; mar_angra@hotmail.com; marcos_amaral@sbpr.org.br; jean-luc.bretelle@edf.fr; henrik.glanneskog@vattenfall.com; ozerovek@knpp.ru; abbaspour@nppd.co.ir
Cc: osart-tan@laes.ru; RANGUELOVA, Vesselina; JOSEPH, Ressy Joji; SUGAHARA, Jun
Subject: Leningrad OSART Welcome E-mail

Dear OSART team members,

Welcome to Leningrad OSART team! Thanks for your willingness and commitment to help to improve the operational safety performance of nuclear power plants around the world.

Our team to Leningrad NPP has been assembled. The team member list is given in the attachment to this e-mail. We may have one more observers later.

We will begin the OSART mission to Leningrad NPP in about five months (13-30 November 2017) and I'm looking forward to working with you during the mission.

The person responsible for the preparation of the OSART mission on behalf of Leningrad NPP, our "Host Plant Peer" (HPP), is Mr. Aleksei TARARIN (osart-tan@laes.ru, tel: +7-81369-54189)

Ms. Vesselina RANGUELOVA of the IAEA is the Deputy Team Leader for the mission. Ms. Ressy JOSEPH, our IAEA secretary for the mission, will contact you soon for further personal details. She will remain in contact with you during this preparatory phase and can be contacted on (R.J.Joseph@iaea.org, and +43-1-2600-22035). I would request that all e-mails you may send with respect to the mission be copied to Ms. Ressy JOSEPH.

Please use one and the same e-mail address for all communication to the IAEA. Otherwise conflicts of email addresses might confuse some of the IAEA electronic systems.

The purpose of this e-mail is to assist you to prepare yourself for this mission and this e-mail includes information associated with the OSART programme, which I would like you to read carefully so that you know what is expected of you during the mission, and TAKE THE REQUIRED ACTIONS PER THE TIMELINE.

Please note that the IAEA cannot start the official recruitment processes before all team members have provided the requested information, so your prompt cooperation will be highly appreciated.

1. Administrative arrangements

According to the IAEA's administrative procedure, you have to create or update your profile as described below:

Step 1: You need to create an account on the external career page (available from iaea.org when you click on About Us, Employment and then Current Vacancies)
Step 2: When you have an account you click on your name and then on "Profile" to create/update your profile. The profile is the equivalent to a PHF (personal history form) which was used in the past for IAEA contractors. Please ensure that the question "Would you accept employment under 6 months?" - is answered "yes" or "only short term consultancies".
Step 3: Apply for vacancy "Expert/Lecturer Technical Coordination Programme" which you usually find on the bottom of the Current Vacancies page.

Kindly confirm to the IAEA secretary once you have completed this action.

You will receive a Special Service Agreement (SSA) offer through the TALEO Recruitment System from the IAEA (see the above three steps) to the e-mail address you have written in your profile. Make sure this e-mail is correct and you check your emails regularly. You have to accept that offer electronically. After you have accepted the offer and completed the "on boarding" process (acceptance of confidentiality, submission of bank details, etc.), the payment for the 3 days preparatory work will be made.

In addition, you will receive an official invitation letter from the IAEA in due course. It will contain a lump sum amount based on non-lodging component of daily subsistence allowance and travel grant. The above mentioned lump sum amount is for your travel from your place of residence to the designated international airport nearest to the plant, in accordance with the IAEA's travel rules. It is expected that you will make your own international travel arrangements accordingly. The lump sum amount also includes provision for your daily living expenses while on the mission for incidentals such as lunches, dinners, laundry, and telephone bills. The plant will provide lodging and local transport at no cost to you.

2. Scope of the mission

The following areas will be reviewed:

- Leadership and management for Safety

- Training and qualification

- Operations

- Maintenance

- Technical support

- Operation experience

- Radiation protection

- Chemistry

- Accident management

3. Advance Preparation

You can find an overview of the OSART programme on the IAEA's webpage: http://www-ns.iaea.org/downloads/ni/s-reviews/osart/OSART_Brochure.pdf

You can also view the topics to be covered in your review area in the OSART Guideline document:
http://www-pub.iaea.org/MTCD/Publications/PDF/SVS12Rev1Web.pdf

Leningrad NPP Website: http://www.rosenergoatom.ru/wps/wcm/connect/rosenergoatom_copy/site_en/NPP/lennpp/

I attached the guidance for registration to have access to the "OSART collaboration space". The "OSART collaboration space" in the IAEA server is a password-protected space which includes the training material for OSART reviewers, materials for OSART preparation (OSART Guidelines and other relevant documents) and the OSMIR database. All the reviewers are requested to follow the guidance and get access to this space.

The training material for OSART reviewers contains detailed information about the review process and methodology. In order to start the training module, please double click on the icon "OSART.exe". Please carefully follow this training programme - completing it before the mission enables us to reduce team training at the plant site to one day. There is a test after each module and a final test. After completing the final test successfully you will be able to print a certificate. Please forward your Training Certificate to the IAEA mission secretary. Please note that the period of validity of the Training Certificate is two years.

On the "OSART Materials" folder, the OSART Guidelines is included and this contains the Guidelines for your area of review. I encourage you to study and familiarize yourself with the IAEA Safety Standards, which are also included in this folder, applicable for your review area. The Safety Standards will provide the basis, during the OSART mission, for any recommendations or suggestions made to the plant. You will also find a folder containing the Working Notes Outline (WNO) for your area.

The space also contains the OSMIR database in which you will find over six thousand issues and good practices from previous OSART missions. You should familiarize yourself with how to use this database - you will need MS ACCESS to view the database.

With respect to preliminary information, please note the following:

* An Advance Information Package (AIP), giving information about the plant and additional information on the mission arrangements, will be also available on the "OSART collaboration space" once we receive it from the plant. Normally, we will receive the AIP one month before the mission. It is important that you find the time to review it before coming to the mission. Please e-mail me before 4 Nov. 2017, a one or two pages summary of your evaluative conclusions stating three to five potential strengths and weaknesses from the review of the AIP, with particular emphasis on your review area. In addition, you will be asked to briefly present the summary of the review of your area of the AIP during the team training day on 13 November 2017. This should be an evaluative summary focused on what you have learned which will have an impact on your review.
* In the AIP, you normally will find a proposed review schedule and the contact information of your counterpart; it is encouraged to start to communicate with your counterparts regarding questions you have on the AIP and to adjust your review schedule (if any). For most of the review areas, please schedule at least 50% of your time in the plant field.
* Please submit all security, radiation dose history and medical information to the NPP when so requested by them. This is extremely important as these procedures can take an extended period of time.
* Concerning attire, we generally wear jacket and tie for the entrance and exit meetings. On all other days, the attire is casual.
* Normally your counterpart at the plant will present you with a small gift at the end of the mission. Please consider bringing small gifts for your counterpart.

4. Mission Schedule

Concerning the schedule for the mission, the preliminary general plan is the following:
- Monday 13 November 2017 - Team training (IAEA and plant) and Whole Body Counting.

- Tuesday 14 November 2017, - Entrance meeting at the plant.
A plant tour will then be conducted after lunch by the team to various areas of the plant so that you can gain a first impression of the plant.

- 15-17 November 2017 - conduct the evaluation using the OSART guidelines, OSART Working Notes Outlines (WNO) and IAEA operational safety standards as reference. Schedule your review in advance and discuss issues with your counterparts from the plant every afternoon before the daily team meeting.
The team, including the HPP, will meet at the plant from 17:00 to 18:00 each afternoon for the daily team meeting. For this meeting, you will need to prepare a brief daily report.
Each evening, at the hotel you will have to transfer your personal notes with evaluations taken during the day, to a specific file named "Working Notes Outlines" (WNO) and copy this on to your memory stick.
The following morning, you need to give your memory stick to the Deputy Team Leader (DTL) which contains your update to your WNO.
All documents, information and files will be exchanged using memory sticks. To be sure that we have compatible electronic support, the plant will provide a memory stick for all participants for the duration of the mission (at minima 2GB).
The above will all be included in the team training on 13 November 2017.

- Saturday 18 November 2017 - The plant may arrange some social events for the team in the region.

- Sunday 19 November 2017 - Team meeting in the morning

- 20-24 November 2017, - continue the evaluation using the OSART guidelines, OSART Working Notes Outlines (WNO) and IAEA safety standards as the reference. Please note that 24 November 2017 is your last day of review.

- Saturday 25 November 2017 - although a Saturday, it is a working day and is the day when you produce your final issues and good practices.

- Sunday 26 November 2017 - The plant may arrange some social events for the team in the region.

- Monday 27 November 2017 - The team will complete drafting the report (text part) and the report will be combined into one document. The team members should, in the evening, read all the report (issues and text parts) in all the areas and make comments where necessary.

- Tuesday 28 November 2017 - Full day team meeting to review and share findings and discuss on the evaluative parts of the report. Agreement should be reached amongst the team. The report will then become a team report. The host plant peers will be present as their role in this team meeting is very important.

- Wednesday 29 November 2017 - Each team member holds a detailed discussion of his/her area of the report with the plant counterpart.
Preparation by each expert of his/her exit speech for the exit meeting. The team will have a rehearsal of each speech.
The Team Leader will print the full final technical notes of the OSART mission.
A formal exit dinner will be held with plant personnel.

- Thursday 30 November 2017 - Exit meeting will be held in the morning.

- Thursday 30 November evening or Friday 1 December 2017 - Travel back home for team members.

5. Travel arrangements

The team members should arrive at St. Petersburg Airport in Russia NO LATER THAN 18:00PM SUNDAY 12 NOVEMBER 2017. The hotel that the team will stay is about 1.5hrs from the airport. The plant will arrange transportation to the team hotel from the airport.

An Exit Meeting will take place on the 3rd Thursday morning 30 November 2017 and, thereafter, the team members will be transported to St. Petersburg Airport. The precise transportation scheme will be defined following confirmation of the team members' travel arrangements. Please plan your departure flight from St. Petersburg Airport NO EARLIER THAN 16:00PM ON 30 NOVEMBER 2017. Please inform the plant HPP and the IAEA mission secretary of your arrival and departure details so that reservations and transportation to the hotel can be confirmed.
Local transportation for the team will be provided by the plant.

The IAEA will offer you a lump sum amount for your travel expenses to and from St. Petersburg Airport and for living expenses, including incidentals, connected with this assignment. You will be fully responsible for making your own travel arrangements and for cancellation costs if any. Please note that this amount has been calculated on the assumption that you will stay for the total duration of the mission. Should this not be the case, you would be requested to reimburse the IAEA for the appropriate difference. It is understood that your travel and living expenses are not covered from any other source. The plant will provide the lodging at no cost to you.

6. Visa application

You may need a visa to enter Russia. It is your responsibility to obtain any necessary passports and visas for the mission. Leningrad NPP will provide assistance in arranging visa support letters to Russia consulate in your country of residence, should this be required. If you are not sure of your Visa requirement to Russia, please contact the host contact as early as possible to avoid possible delays.

7. Hotels and meals arrangements

The plant has made arrangements for accommodation in the Sosnovy Bor Hotel (www.hotel-sbor.ru), 8(81369)-2-66-70, a hotel 20 minutes' drive from the plant. Laundry services will be available for the team upon payment. Internet access will be available cost free. A meeting room in the hotel will be available for the team every evening, with a projector, a printer and a computer. Breakfast will served in the hotel, and lunch will be served in the plant. Dinner will be available in the guesthouse cafeteria or nearby restaurants upon your own payment.

8. Vaccination

Our medical service recommends that you seek advice from your general practitioner, as to what vaccinations are necessary.

9. Team Training

Team training will be organized before the mission using the interactive training material and one day of training on 13 November 2017. This will include training by the plant on plant specific issues of radiation protection, industrial safety, emergency preparedness and access control. Further training will take place during the mission, as necessary.

10. Entrance formalities

Please send to the plant, with a copy to Ms. JOSEPH, a medical and an occupational exposure certificate and other documents as requested by Leningrad NPP to comply with plant entrance formalities.

You will be categorized as a radiation worker and, as such, submitted to the IAEA's physical surveillance programme. Therefore, please send us information on the effective dose equivalent (either in mSv or mrem) you have received during the current calendar year and that accumulated during the course of your work with radiation.

11. Personal computers

You will use your laptop computers to write your Technical Notes in the evenings at the hotel. Please bring your own computer and ensure that it is compatible with the IAEA system (MS Word 2010). The plant will provide computers for the team when we are working on site.

12. Weekends

The weekend between the first and second weeks, i.e. 18-19 November, is mostly free, except a team meeting on the morning of 19 November 2017. Saturday of the following weekend (25 November 2017) is a working day for the whole team. The following Sunday 26 November 2017 is free for most team members but it is a working day for at least the Team Leader and the Deputy Team Leader. The plant will provide additional information on planned cultural activities for the free days of the mission.

13. Other practical information

I would like to encourage you to bring with you information from your plant that might be helpful to the staff of Leningrad NPP. Though the main purpose of the mission is to identify both opportunities for improvements to the plant and exceptional performance that can be shared with others in the industry, we expect there will be good opportunities for you to discuss with them ways in which they might enhance their own performance. Often, such discussions are more meaningful if you have written information or examples of how you or your plant had achieved success in that area. Please use your judgement on what might be useful to them and remember you should only use it if your discussions with them suggest they might benefit from it. Another factor is that you could send extra information to the host plant after your return to your country.

14. For observers

For observers, please make sure that you provide the relevant document for applying access to the plant field, and also other documents as required by the host plant.

Please also note that all observers are participating in the OSART mission at no cost to the host plant. The observers are responsible to make arrangement for their air tickets. The also will have to pay the hotel bill in full. For the rest they will join the OSART team as team member. Each observer is requested to indicate to the OSART team Leader his/her choice of review areas at least three weeks prior to the mission. The observers and the experts in the respective areas will then be asked to provide a commonly agreed review schedule.

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I wish to draw your attention to the fact that it is not appropriate for spouses or partners to accompany team members during the OSART review period.

I hope the above information covers most of your queries. Please feel free to contact any of the following should you require further information:

Fuming JIANG Tel.: +43 1 2600 21428 E-mail: F.Jiang@iaea.org
Vesselina RANGUELOVA Tel.: +43 1 260026083 E-mail: V.Ranguelova@iaea.org
Ressy JOSEPH Tel.: +43 1 2600 22035 E-mail: R.J.Joseph@iaea.org

Please consider this as your official invitation to take part in the OSART mission. If you need a separate signed invitation letter from IAEA immediately, please let us know at your earliest convenience.

Please confirm your receipt of this email.

With best regards,

Fuming JIANG
Team Leader - Leningrad OSART Mission

This email message is intended only for the use of the named recipient. Information contained in this email message and its attachments may be privileged, confidential and protected from disclosure. If you are not the intended recipient, please do not read, copy, use or disclose this communication to others. Also please notify the sender by replying to this message and then delete it from your system.